Veladocs Search Portal
Search Portals for your Content Management Needs
Harness the expansive power of the Veladocs Search Portal, transforming traditional document management into a streamlined, cloud-powered solution. Designed to provide a seamless transition from legacy ECM systems to modern, flexible solutions, the Veladocs Search Portal empowers your organization to manage documents with unparalleled ease and reliability.
Access and Efficiency
A Search Portal allows users to quickly find and retrieve documents without navigating complex ECM interfaces, significantly boosting productivity. By offloading view-only access, the primary ECM system’s performance improves, ensuring smoother operations and better resource management.
Cost Savings
Implementing a Search Portal reduces licensing costs by limiting access to the primary ECM repository, allowing for more effective resource allocation. Additionally, it enables secure external access for third-party users, enhancing collaboration without compromising system security.
Risk Reduction
A Search Portal minimizes reliance on outdated ECM platforms, helping future-proof your operations and reduce risks associated with obsolete technology. It also ensures high availability of documents, maintaining access even during ECM outages or maintenance, which is crucial for business continuity and reliability.
See it in action
Veladocs Search Portal Demo
Join us for an exclusive look at the Veladocs Search Portal – the cloud-native solution that’s set to redefine how businesses manage access and secure their documents.
What is a Search Portal?
A Search Portal is a secure, read-only interface that provides streamlined access to your documents and metadata stored in legacy ECM systems. It functions by creating a cache of your documents in a cloud-based environment, allowing users to search, retrieve, and view content without altering the original data. This solution ensures that your valuable information is easily accessible while maintaining its integrity and security.
Key Benefits of Veladocs Search Portal
Intuitive, AI-Powered Search
Veladocs Search Portal makes it easy for users of all skill levels to find what they need – fast. The interface is built to be intuitive from the first click, supporting both traditional search methods and modern AI and NL-powered capabilities.
Unified Search
The Veladocs Search Portal can consolidate content from multiple disparate content sources, providing users a single, streamlined view . Whether documents live in legacy systems, cloud platforms, or file shares, they’re now all searchable in one place – fast, intuitive, and powered by AI.
Fault Tolerant
Create a separate cache of documents for read-only users minimizing the stress on the priary ECM system while also providing a fail-over approach to enable search and retrieval of content when the ECM application has planned or unplanned outages.
Cost Savings
Optimize your licensing strategy and reduce expenses with solutions tailored to your needs. By focusing on what you truly need, we help you avoid unnecessary costs and improve your return on investment.
Cloud Native Architecture
Built on AWS and Azure for unmatched security, reliability, and scalability. This ensures that your document management system can grow with your business, adapting to increasing demands.
Improved Performance
Enhance the primary ECM system’s performance by offloading search and view tasks. This leads to a more responsive and efficient system, improving overall user experience and operational efficiency.
Flexible Integrations
Seamlessly integrates with multiple existing ECM systems including Alfresco, Nuxeo, Opentext Documentum,
FileNet and more. Search Portal enhances your current operations without disrupting them.
BLOG SPOTLIGHT
From Legacy ECM to Leading Edge: How Search Portals Transform Content Management
Explores the benefits of adopting a Search Portal, from achieving AI readiness to minimizing exposure to outdated ECM platforms, showcasing why a Search Portal is a smart move for forward-thinking organizations.
Manufacturing Companies
Manufacturers deal with a variety of documents, including technical specifications, manuals, and quality documentation and compliance records. The Search Portal streamlines access to these documents, supporting efficient production processes and compliance with
industry standards. It also helps in maintaining accurate records for audits and
inspections.
Pharmaceutical Industry
A pharmaceutical Quality Management System (QMS) requires current versions of approved and effective policies processes and procedures to be distributed to every impacted employee. The Search Portal provides a modern and intuitive interface for employees to access current versions of quality documents, while removing the burden and expense from costly legacy ECM implementations.
Government Agencies
Government agencies manage diverse documents ranging from public records to confidential reports. Veladocs Search Portal ensures secure, efficient access to these documents, improving transparency and service delivery to the public. It supports compliance with governmental regulations and enhances interdepartmental collaboration.
Financial Services
Banks and financial institutions need to manage large volumes of financial documents and transaction records. Veladocs Search Portal provides secure and easy access to these documents, improving audit readiness and compliance with financial regulations. It also enhances customer service by enabling quick access to client information.
Energy and Nuclear Plants
Power plants generate enormous amounts of document records that often need to be stored for hundreds of years. These records along with plant procedures must be available at all times, even in the event of a disaster. Veladocs Search Portal remains independent from the primary ECM system providing view access to all employees even when the primary ECM system is not available.
LEARN MORE
Veladocs Search Portal Infosheet
Need a brief overview of the Veladocs Search Portal to share with your team? Just click download and it’s all yours!
How A Search Portal Works
Veladocs Search Portal operates by creating a read-only cache of documents and metadata from your primary ECM repository. This cache is stored in a secure, cloud-based environment, significantly enhancing the efficiency and accessibility of your document management processes.
Key Features of Veladocs Search Portal
Document Caching
Secure storage of read-only documents ensures that your original documents remain untouched in your ECM repository while providing easy access to users. This caching is essential for efficient DM and RM, as it not only speeds up document retrieval times but also reduces the stress on your ECM servers during peek periods, and creates a fault tolerant environment for your primary ECM application.
Modern Search
Leverage OpenSearch or our natural language search technologies for powerful search capabilities. This feature enables quick and precise document retrieval, saving time and effort.
Cloud Storage
Utilize Amazon S3 or other cloud solutions as per your requirements. This offers flexibility and scalability, allowing you to manage documents efficiently.
APIs and Integrations
Seamlessly connect with other applications using pre-built S3 or Azure connectors. This ensures that your Search Portal works well within your existing IT ecosystem.